Author Guidelines

Sections

  1. Submission, Peer Review and Ethical Policies 
  2. Article Types
  3. After Acceptance


1. Submission, Peer Review and Ethical Policies

Once the submission materials have been prepared in accordance with the Author Guidelines, manuscripts should be submitted online at https://mc.manuscriptcentral.com/vetrecopen

For help with submissions, please contact: [email protected]

Veterinary Record Open is a journal dedicated to publishing veterinary research across a range of topic areas including those of a more niche and specialist nature to that considered in Veterinary Record. Research from all disciplines of veterinary clinical interest will be considered. It is an open access journal of the British Veterinary Association.


Peer Review

This journal operates under a single-blind peer review model. In-house submissions, i.e. papers authored by Editors or Editorial Board members of the title, will be sent to Editors unaffiliated with the author or institution and monitored carefully to ensure there is no peer review bias.

Please review Wiley's policy on the confidentiality of the review process.


Article Preparation Support

Wiley Editing Services offers expert help with English Language Editing, as well as translation, manuscript formatting, figure illustration, figure formatting, and graphical abstract design – so you can submit your manuscript with confidence.

Also, check out our resources for Preparing Your Article for general guidance about writing and preparing your manuscript.


Open Access

There is a 25% discount for articles where the corresponding author is a BVA member, the code for which can be found on the BVA website

Please review the Wiley preprint policy.

Veterinary Record Open accepts articles previously published on preprint servers.

Veterinary Record Open will consider for review articles previously available as preprints. You may also post the submitted version of a manuscript to a preprint server at any time. You are requested to update any pre-publication versions with a link to the final published article.


Data Sharing and Data Availability

This journal encourages data sharing. Review Wiley’s Data Sharing policy where you will be able to see and select the data availability statement that is right for your submission.


Data Citation

Please review Wiley’s Data Citation policy.

 

Self-Archiving

Veterinary Record Open allows authors to deposit versions of their work in an institutional or other repository of their choice – for further details, please see: https://v2.sherpa.ac.uk/id/publication/27128


Funding

You should list all funding sources in the Acknowledgments section. You are responsible for the accuracy of their funder designation. If in doubt, please check the Open Funder Registry for the correct nomenclature.


Authorship

All listed authors should have contributed to the manuscript substantially and have agreed to the final submitted version. Review editorial standards and scroll down for a description of authorship criteria. All those listed as authors should qualify for authorship according to the following criteria:

1) Have made substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data;

2) Been involved in drafting the manuscript or revising it critically for important intellectual content;

3) Given final approval of the version to be published. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content; and

4) Agreed to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Contributions from anyone who does not meet the criteria for authorship should be listed, with permission from the contributor, in an Acknowledgments section (for example, to recognize contributions from people who provided technical help, collation of data, writing assistance, acquisition of funding, or a department chairperson who provided general support). Prior to submitting the article all authors should agree on the order in which their names will be listed in the manuscript.

Artificial Intelligence Generated Content

Artificial Intelligence Generated Content (AIGC) tools—such as ChatGPT and others based on large language models (LLMs)—cannot be considered capable of initiating an original piece of research without direction by human authors. They also cannot be accountable for a published work or for research design, which is a generally held requirement of authorship (as discussed in the previous section), nor do they have legal standing or the ability to hold or assign copyright. Therefore—in accordance with COPE’s position statement on AI tools—these tools cannot fulfill the role of, nor be listed as, an author of an article. If an author has used this kind of tool to develop any portion of a manuscript, its use must be described, transparently and in detail, in the Methods or Acknowledgements section. The author is fully responsible for the accuracy of any information provided by the tool and for correctly referencing any supporting work on which that information depends. Tools that are used to improve spelling, grammar, and general editing are not included in the scope of these guidelines. The final decision about whether use of an AIGC tool is appropriate or permissible in the circumstances of a submitted manuscript or a published article lies with the journal’s editor or other party responsible for the publication’s editorial policy.

Author Contribution Statement

To ensure all authors are appropriately credited and responsibility and accountability for the work is correctly assigned, submitted manuscripts must include an authorship statement briefly describing each author’s contributions (e.g. AA and BB conceived and designed the project, AA, CC and DD acquired the data, AA and CC analysed and interpreted the data, AA and BB wrote the paper).

Author Name Changes

In cases where authors wish to change their name following publication, Wiley will update and republish the paper and redeliver the updated metadata to indexing services. Our editorial and production teams will use discretion in recognizing that name changes may be of a sensitive and private nature for various reasons including (but not limited to) alignment with gender identity, or as a result of marriage, divorce, or religious conversion. Accordingly, to protect the author’s privacy, we will not publish a correction notice to the paper, and we will not notify co-authors of the change. Authors should contact the journal’s Editorial Office with their name change request.

 

Correction to Authorship

In accordance with Wiley’s Best Practice Guidelines on Research Integrity and Publishing Ethics and the Committee on Publication Ethics’ guidance, Veterinary Record Open will allow authors to correct authorship on a submitted, accepted, or published article if a valid reason exists to do so. All authors – including those to be added or removed – must agree to any proposed change. To request a change to the author list, please complete the Request for Changes to a Journal Article Author List Form and contact either the journal’s editorial or production office, depending on the status of the article. Authorship changes will not be considered without a fully completed Author Change form. [Correcting the authorship is different from changing an author’s name; the relevant policy for that can be found in Wiley’s Best Practice Guidelines under “Author name changes after publication.”]

 

Additional authorship options

Joint first or senior authorship: In the case of joint first authorship a footnote should be added to the author listing, e.g. ‘X and Y should be considered joint first author’ or ‘X and Y should be considered joint senior author.’


ORCID

This journal encourages all authors to register for an ORCID iD and associate it with their ScholarOne account. Submitting authors are required to provide an ORCID iD when submitting a manuscript. Please refer to Wiley’s resources on ORCID.


Reproduction of Copyright Material

If excerpts from copyrighted works owned by third parties are included, credit must be shown in the contribution. It is your responsibility to also obtain written permission for reproduction from the copyright owners. For more information visit Wiley’s Copyright Terms & Conditions FAQ.

The corresponding author is responsible for obtaining written permission to reproduce the material "in print and other media" from the publisher of the original source, and for supplying Wiley with that permission upon submission.


Title Page 

The title page should contain: 

  1. A brief informative title containing the major key words. The title should not contain abbreviations (see Wiley's best practice SEO tips);
  2. A short running title of less than 40 characters;
  3. The full names of the authors;
  4. The author's institutional affiliations where the work was conducted, with a footnote for the author’s present address if different from where the work was conducted.


Main Text File

The main text file should be in Word and include:

  • A short informative title containing the major key words. The title should not contain abbreviations
  • The full names of the authors with institutional affiliations where the work was conducted, with a footnote for the author’s present address if different from where the work was conducted;
  • Abstract (structured, less than 250 words);
  • Main body;
  • Conflicts of Interest Statement;
  • Ethics Statement;
  • Acknowledgements (including funding);
  • Author contributions;
  • Data availability statement;
  • References;
  • Tables (each table complete with title and footnotes);
  • Figures: Figure legends must be added beneath each individual image during upload AND as a complete list in the text.


Reference Style

This journal uses Vancouver reference style. Review your reference style guidelines prior to submission. All references should be numbered consecutively in order of appearance and should be as complete as possible. In-text citations should be superscript numbers. The digital object identifier (DOI) is a unique identifier and should be provided in the reference where it is available. Journal titles are abbreviated; abbreviations may be found in the following: MEDLINE, Index Medicus, or CalTech Library.

Submissions are not required to reflect the precise reference formatting of the journal (use of italics, bold etc.), however it is important that all key elements of each reference are included. Please see below for examples of reference content requirements.

For more information about this reference style, please see this guide published by Monash University.

Reference examples follow:

Journal article

  1. Wallin Philippot K, Baron J, Sánchez Romano J, Rautiainen H, Frössling J, Nymo IH et al. Infectious keratoconjunctivitis in semi-domesticated reindeer (Rangifer tarandus tarandus): a questionnaire-based study among reindeer herders in Norway and Sweden. Acta Vet Scand. 2023;65:34. doi: 10.1186/s13028-023-00694-x

Book

  1. Grist A. Porcine Meat Inspection. Context Books, Packington, Leicestershire, UK. 2007; p.189–90

Electronic Material

  1.  European Commision. Pig subgroup of the EU platform on animal welfare. Output of the Commission's Subgroups on Transport & Pigs (2019) Available at
    https://food.ec.europa.eu/system/files/2019-11/aw_platform_20191007_pres-03.pdf
    Accessed 05/06/2023

Figures and Supporting Information

Figures, supporting information, and appendices should be supplied as separate files. You should review the basic figure requirements for manuscripts for peer review, as well as the more detailed post-acceptance figure requirements. View Wiley’s FAQs on supporting information.


Embedded Rich Media

Veterinary Record Open has the option for authors to embed rich media (i.e. video and audio) within their final article. These files should be submitted with the manuscript files online, using either the “Embedded Video” or “Embedded Audio” file designation.

If the video/audio includes dialogue, a transcript should be included as a separate file. Maximum file size is 300 MB, and the combined manuscript files, including video, audio, tables, figures, and text must not exceed 350 MB. For full guidance on accepted file types and resolution please see here.

Ensure each file is numbered (e.g. Video 1, Video 2, etc.). Legends for the rich media files should be placed at the end of the article.

The content of the video should not display overt product advertising. Educational presentations are encouraged.

Any narration should be in English, if possible. A typed transcript of any speech within the video/audio should be provided. An English translation of any non-English speech should be provided in the transcript.

All embedded rich media will be subject to peer review. Editors reserve the right to request edits to rich media files as a condition of acceptance. Contributors are asked to be succinct, and the Editors reserve the right to require shorter video/audio duration. The video/audio should be high quality (both in content and visibility/audibility). The video/audio should make a specific point; particularly, it should demonstrate the features described in the text of the manuscript.

Participant Consent: It is the responsibility of the corresponding author to seek informed consent from any identifiable participant in the rich media files. Masking a participant’s eyes, or excluded head and shoulders is not sufficient. Please ensure that a consent form (https://authorservices.wiley.com/author-resources/Journal-Authors/licensing/licensing-info-faqs.html) is provided for each participant.


Ethical Policies

Veterinary Record Open is a member of the Committee on Publication Ethics (COPE), and as such, follows COPE’s guidance in handling ethical concerns raised about research published in the journal. All material published in Veterinary Record Open must adhere to high ethical standards concerning animal welfare.

Manuscripts will be considered for publication only if the work detailed:

Before acceptance of a manuscript, to verify compliance with the above policies, the authors must:

  • Confirm that legal and ethical requirements have been met with regards to the humane treatment of animals described in the article;
  • Specify the ethics review committee approval process and the international, national, and/or institutional guidelines followed.

The Editor retains the right to reject manuscripts on the basis of ethical or animal welfare concerns. Papers may be rejected on ethical grounds if the study involves unnecessary pain, distress, suffering or lasting harm to animals, or if the severity of the experimental procedure does not appear to be justified by the value of the work presented. We ask that the work would be likely to gain approval in Britain under the Animals (Scientific Procedures) Act or equivalent regulations.

Please review Wiley’s policies surrounding conflicts of interest, animal studies and research reporting guidelines, which are detailed below.


Conflicts of Interest Statement

Veterinary Record Open requires that all authors disclose any potential sources of conflict of interest. Any interest or relationship, financial or otherwise that might be perceived as influencing an author's objectivity is considered a potential source of conflict of interest. These must be disclosed when directly relevant or directly related to the work that the authors describe in their manuscript. Potential sources of conflict of interest include, but are not limited to, patent or stock ownership, membership of a company board of directors, membership of an advisory board or committee for a company, and consultancy for or receipt of speaker's fees from a company. The existence of a conflict of interest does not preclude publication. If the authors have no conflicts of interest to declare, they must also state this at submission (e.g., “The author(s) declare(s) they have no conflicts of interest”). It is the responsibility of the corresponding author to review this policy with all authors and collectively to disclose with the submission ALL pertinent commercial and other relationships. The Conflicts of Interest statement should be included within the main text file of your submission.


Ethics Statement
Authors will be required to confirm their adherence to Veterinary Record Open’s Ethics Policy during the submission process. To verify compliance with the above policies, authors must provide an Ethics Statement detailing the ethical review committee approval process and the international, national, and/or institutional guidelines for humane animal treatment followed. If no ethical approval was required, for example, if the paper is a review which includes no original research data – this should be stated within the Ethics Statement.

Examples of how these statements may look are below (the highlighted text should be adjusted accordingly):

Example of an Ethics Statement where ethical approval was required: ‘The authors confirm that the ethical policies of the journal, as noted on the journal’s author guidelines page, have been adhered to. The research was approved by the [ethical review committee] at [institution name] ([ethical approval number]). The [US National Research Council's guidelines for the Care and Use of Laboratory Animals] were followed.’

Example of an Ethics Statement where ethical approval was not required: ‘The authors confirm that the ethical policies of the journal, as noted on the journal’s author guidelines page, have been adhered to. No ethical approval was required as this is a review article with no original research data.’”


Animal Studies

A statement indicating that the protocol and procedures employed were ethically reviewed and approved, and the name of the body giving approval, must be included in the Methods section of the manuscript. We encourage authors to adhere to animal research reporting standards, for example the ARRIVE reporting guidelines for reporting study design and statistical analysis; experimental procedures; experimental animals and housing and husbandry. Authors should also state whether experiments were performed in accordance with relevant institutional and national guidelines and regulations for the care and use of laboratory animals:


Research Reporting Guidelines

Accurate and complete reporting enables readers to fully appraise research, replicate it, and use it. We encourage authors to adhere to the most appropriate research reporting standards. If you are unsure which guideline is most appropriate for your research, please visit the Equator Network (Enhancing the Quality and Transparency Of health Research) which provides a comprehensive list of reporting guidelines.

PetSORT
REFLECT statement
ARRIVE guidelines
CONSORT
• SPIRIT
• PRISMA
• PRISMA-P
• STROBE
• CARE
• COREQ
• STARD and TRIPOD
• CHEERS
• the EQUATOR Network
• Future of Research Communications and e-Scholarship (FORCE11)
• National Research Council's Institute for Laboratory Animal Research guidelines: the Gold Standard Publication Checklist from Hooijmans and colleagues (USA)
• Minimum Information Guidelines from Diverse Bioscience Communities (MIBBI) website; Biosharing website


Style Guide

Veterinary Record Open follows Wiley’s Journals Style Manual to help our copyeditors and proofreaders maintain consistency in language, formatting, and visual style. The Wiley Journals Style Manual can be found on Wiley Author Services. Further formatting guidance is available via our Style Guide.

This journal follows the core practices of the Committee on Publication Ethics (COPE) and handles cases of research and publication misconduct accordingly (https://publicationethics.org/core-practices).

This journal uses iThenticate’s CrossCheck software to detect instances of overlapping and similar text in submitted manuscripts. Read Wiley’s Top 10 Publishing Ethics Tips for Authors and Wiley’s Publication Ethics Guidelines.

2. Article Types

Veterinary Record Open considers any research paper, including systematic reviews and study protocols. There are no official word count limits but we recommend your article does not exceed 4000 words, with up to five figures and tables. This is flexible, but exceeding this will impact upon the paper’s readability.

Supporting information, including additional figures, tables and raw data can be placed online alongside the article or placed in a digital repository (visit https://fairsharing.org/ to help identify registered and certified data repositories) and we may request that you separate out some material into supporting information files to make the main manuscript clearer for readers. Authors are encouraged to submit figures and images in colour as there are no colour charges. We also encourage multimedia files to enhance your article.  View Wiley’s FAQs on supporting information.

At submission you will be asked to choose one main subject area that applies to your article as it will be published under this banner on the table of contents. You will also be asked to select specific keywords to help identify reviewers and collect the article with similar content online.

3. After Acceptance

Author Licencing

Veterinary Record Open is an Open Access journal, so authors of accepted papers pay an Article Publication Charge and their papers are published under a Creative Commons licence. With Creative Commons licences, the author retains copyright and the public is allowed to reuse the content. The author grants Wiley a licence to publish the article and to identify as the original publisher.


Open Access fees:
 Information on the Article Publication Charge for publishing in the journal is available here.

If your paper is accepted, the author identified as the formal corresponding author will receive an email prompting them to login into Author Services; where via the Wiley Author Licencing Service (WALS) they will be able to complete the licence agreement on behalf of all authors on the paper.

To find out which Creative Commons Licences are available for the journal, click here. To learn more about Creative Commons Licences and to preview terms and conditions of the agreements, please here. Note that certain funders mandate that a particular type of CC licence has to be used; to check these please click here.


First Look

After your paper is accepted, your files will be assessed by the editor and the editorial office to ensure they are ready for production. You may be contacted if any updates or final files are required. Otherwise, your paper will be sent to the production team.


Wiley Author Services

When an accepted article is received by Wiley’s production team, the corresponding author will receive an email asking them to login or register with Wiley Author Services. You will be asked to sign a publication license at this point as well as pay for any applicable APCs. For more information on this journal’s APCs, please see the Open Access page.


Proofs

Authors will receive an e-mail notification with a link and instructions for accessing HTML page proofs online/with their proofs included as a pdf. Authors should also make sure that any renumbered tables, figures, or references match text citations and that figure legends correspond with text citations and actual figures. Proofs must be returned within 48 hours of receipt of the email.


Article Promotion Support

Wiley Editing Services offers professional video, design, and writing services to create shareable video abstracts, infographics, conference posters, lay summaries, and research news stories for your research – so you can help your research get the attention it deserves.


Indexing 

  • Animal Science Database (CABI)
  • CAB Abstracts® (CABI)
  • Directory of Open Access Journals (DOAJ)
  • Embase (Elsevier)
  • Emerging Sources Citation Index (Clarivate Analytics)
  • PubMed via PMC deposit (NLM)
  • SCOPUS (Elsevier)
  • VetMed Resource (CABI)